P. R. Secretary - Novotel Hotels Job Descriptions

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JOB TITLE : P.R. SECRETARY

DEPARTMENT : SALES AND MARKETING (PUBLIC RELATIONS DEPT.)

JOB CODE : S&M15

REPORTS TO : PUBLIC RELATIONS MANAGER

GENERAL MISSION

To develop and foster a positive image and relationship between the hotel and the public, i.e. vendors, suppliers, guests, clients and the community.

RESPONSIBILITIES AND MEANS

The P. R. Secretary performs her duties within the framework defined by the chain and hotel norms and by internal rules and regulations.

ADMINISTRATIVE RESPONSIBILITIES

Assists in the maintenance of the mailing list record

Assists in any liaison and internal meetings

Prepares daily press releases and cuts out news clippings

Assists in the distribution of press releases

Assists in compiling monthly guest comments

Attends social events both in-house and outside when required

To file all correspondence and control the filing system of the PR department

Control and maintain a file of journalist/media lists both local and overseas

Control and maintain a file of photographs, slide library, history album, and other relevant documents related to PR activities

Handles appointments and telephone calls for Public Relations Manager

Handles distribution of all the division's mailing, both internal and external

Control of stationery supply for division use

To handle word processor, PC

Handle secretarial and administrative work in the department

RELATIONS

The P. R. Secretary is responsible to the Public Relation Manager
 
FUNCTIONAL

Coordinate with other divisions/departments to ensure the smooth running operation of the job functions

EXTERNAL

Maintains close contact and rapport with local media and regional trade press

REPLACEMENT AND TEMPORARY MISSION

In her absence, the Public Relation Executive replaces the Secretary

The P.R.Secretary may be called up to undertake activities outside her own area and to publicize hotels other than her own for specific programs

To assist Public Relation Manager in the opening of/or general Public Relation efforts of any other hotels in the group/chain

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